Advancement in technology has really made working from anywhere in the world a huge success. Unlike in the past when one must take long commutes to supervise his/her team members who are living apart. Many companies went through the trouble of getting accommodations for their staff that weren’t living within the same geographical area.
It’s certainly not the same since collaboration tools came into play. People can now conveniently give out jobs to people in other continents without being bothered on how to monitor them.
What then is an online collaboration tool?
Online collaboration tool is an application or software that enables people work simultaneously on a given task to achieve a goal. People can work on projects together no matter where they are in the world. With this application distance is certainly not a barrier, as it enables people function as a team even when they can’t be physically contacted.
These collaboration tools come in different forms, ranging web conferencing, to video conferencing to instant messaging. Some carry out a single function, while some multi-task. These applications are more like virtual offices without wall (limitations).
They’re not limited, as they can go as far as connecting workers in all the continents and help them accomplish set goals.
We would be looking five awesome benefits of using online collaboration tools.
Track projects easily
Aside bringing your team closer to one another, collaboration tools also help you to keep track of projects. You’d admit that it not easy monitoring a team you have physical contact with let alone a group of people that are thousands of miles away from you. A good online collaboration tool assists you in tracking the progress of a particular project, and shows you who made changes and helps in appointing a team member to review the sheet.
It eliminates the need of emailing your team members, because messages can be forwarded directly in to every member’s inbox.
Convenient to use
As aforementioned, you can recruit your team members from any part of the world without considering the distance. The most important thing is for them to have internet connection and that’s all. One doesn’t need to go through training in order to use these applications since they are user friendly and are not difficult to operate.
You also don’t have to be bothered about the progress of a project when you are on business trips. From anywhere you can access the progress of your team effortlessly.
Make for easy reporting
Going through the hassles of preparing reports is reduced when using collaboration tools. Reporting is a vital function of every project which takes up more time than necessary, especially when an error occurred during reportage. Highly efficient collaboration tools aid to make for speedy preparation of reports and gives you and your team the time to focus on other tasks.
The speed at which things are done and goals achieved when using these collaboration tools cannot be overemphasized. Before the rise of collaboration tools, things have been done manually which pose as delay in the accomplishment of targeted goals.
Prior to the invention of these tools, team leaders had to send out mails to each team member to notify on meeting, events and change of plans. Now all he/she needs to do is to post or upload the information on the application. Meetings have been reduced to the minimum since people started choosing online collaboration tool for their businesses.