It’s easy to see how smartphones and the internet can cause workplace distractions. However, these tools—and technology in general—are not without merit.
When used correctly, they can assist your company in easily and quickly achieving its objectives.
At ITS, we’ve assisted hundreds of businesses in making the most of technology to improve the performance of their teams. This article will look at six ways that modern devices and applications can boost workplace efficiency and productivity.
Automate and standardize workflows and processes
Many successful companies use applications to simplify complex workflows and processes. They have functions that make repetitive and time-consuming tasks easier. This includes tasks like gathering and sorting information and paying bills.
There are a lot of business automation tools out there that can help with everything from marketing to operations.
HubSpot, for example, is a customer relationship management, sales, and marketing platform that centralizes and organizes client information and daily customer interactions. It enables businesses to interact with potential customers. For them, the app creates a one-of-a-kind, personalized experience. This can eventually persuade them to take the next best action.
Rippling is an employee management software that allows HR to manage payroll, benefits, devices, apps, and more from a single platform.
Transferring repetitive and monotonous tasks to powerful computers boosts productivity. It also reduces the possibility of human error. Furthermore, letting technology do the heavy lifting frees up your time and that of your employees so that they can work on important business tasks and make money.
Keeps lines of communication open
The new normal, cloud, and mobile technologies will become increasingly important as remote work becomes. They help to make sure that workers who work from home have the resources they need to stay connected and be productive.
You can get to important business apps right away and connect with your employees, partners, and clients with the cloud.
A cloud-based solution, such as a Voice over Internet Protocol phone system, allows users to make and receive phone calls over the internet. This is useful for remote work environments. It makes it simplier for employees to communicate with coworkers and customers without having to deal with traditional phone systems.
Meanwhile, communication and collaboration platforms such as Slack, G Suite, and Microsoft Teams can allow your remote teams to collaborate even when they are geographically separated. Applications such as Zoom and Google Meet make it easier to have interactive virtual meetings while still being very productive.
As a central repository for processes, SharePoint enables users to securely share and manage content with colleagues both inside and outside their organization. The fact that SharePoint integrates with Microsoft Teams is fantastic. It can also sync across PCs, Macs, and mobile devices, making documenting and presentation collaboration easier. On the other hand, Confluence makes it easy for people to make and share everything from quarterly planning documents to blogs about hiring new employees, all in one place.
Allows for better strategic planning and time management.
Proper time management ensures that you and your employees make the most of your workday. Calendar and scheduling apps, such as Google Calendar, integrate with virtually every type of productivity app. They are also readily available on any device. Simply plan your tasks and do your best to complete them within the timeframes you’ve set. Setting reminders can assist you in staying on track and developing good habits.
You can also use time tracking software such as Time Doctor to monitor the progress and pace of your remote employees. This allows them to be more aware of how they spend their days and how much productive time they devote on a regular basis. This can help them figure out which tasks require less or more work, which can help them become more efficient.
It makes setting and meeting goals easier.
When you read the success stories of famous people, you’ll notice a striking similarity: they all had a vision and a strong desire to achieve it. Many also had well-organized and detailed plans of action for achieving specific objectives. Goal setting has a lot of power, and technology can help you create and stick to your own success blueprint.
You can record goals and set daily weekly, and monthly reminders using common smartphone features such as a to-do list and reminder apps. This can assist you in setting priorities and managing your schedule. However, there are goal-tracking apps available, such as Strides. The app can help stay focused on your goals by providing charts and reminders to ensure they are met.
It makes it easier to concentrate
Because technology can handle many other tasks, your team will be able to focus more and work for longer periods of time. This allows them to become more productive. As a result, it’s critical to select the right technology to complement your existing business processes, workflows, and culture. This could mean not using the most recent productivity tools and apps in favor of more established technology.
Encourages on-going education
Investing in your employees’ development is critical to instilling the drive, creativity, and foresight required to stay ahead of the competition. Employees can be empowered to advance their knowledge, skills, and talents by using a learning management system. It can serve as a repository for training materials and certifications. This allows them to come up with new ideas and solutions that will be the most beneficial to your company and customers.
Are you looking for ways to boost your productivity with technology?
Technology has the ability to either hinder or significantly improve productivity. It’s all about making the most of what you’ve got. The difficulty comes from putting it into action in a way that will benefit your team’s performance.