Inventory Management Software Free – Is it Worth It? My Experience

inventory management software free

As a small business owner, are you looking for a wallet-friendly way to handle your stock? Have you looked into free inventory management software? The big question is: does free software cut it? Is there a catch to using it for your business? I’ll tell you about my experience and why I don’t think free means less.

It might surprise you, but a recent study found that 63% of small businesses in the U.S. still do inventory by hand. This means they’re missing the boat on better ways to track and manage their goods.

Key Takeaways:

  • Free inventory management software can be a cost-effective solution for small businesses.
  • It’s important to carefully evaluate the features and limitations before committing to free software.
  • Consider software that offers multi-location tracking, barcode scanning, and integrations.
  • Look for user-friendly interfaces and reliable customer support.
  • Don’t overlook the scalability of the software as your business grows.

What to Look for in Free Inventory Management Software

Choosing the right free inventory software is crucial for your small business. You need to check that it can meet your needs effectively. The correct software helps you keep track of your stock, making your business more efficient and its operation smoother. Here are the important things to look for when choosing:

1. Tracking Inventory Across Multiple Locations

Managing inventory in more than one place is tough. But, the right software makes it easy. It should let you know how much stock you have in different places. This means you always know what’s available.

2. Support for Barcode Scanning

Barcodes are a must for easy inventory control. With a software that supports barcodes, you can update your stock quickly and correctly. It also makes mistakes from manual entries less likely.

3. Access for Multiple Users

If you’re working on stock with a team, find software that lets everyone use it at the same time. This makes working together easier and smoother.

4. Low Stock Alerts

Don’t let running out of stock hurt your business. Look for software that gives you alerts when stock is low. This means you can order more in time.

5. Integrations with Other Software Tools

Connecting your inventory tool with other business programs is smart. It makes the job smoother and simpler. Look for software that can connect with your other tools. This stops you from having to enter data more than once.

6. Scalability

Your business will likely grow. So, pick software that can grow with you. Make sure the free software can turn into a larger, more powerful system over time.

7. Ease of Use and Customer Support

Easy-to-use software is best. It cuts down on the time you spend learning to use it. Good support is also essential. Make sure the software has people ready to help you when you need it.

Think about these points when choosing free inventory software for your small business. Making the right choice will save you time and make your business run more smoothly.

Software Tracking Across Multiple Locations Barcode Scanning Multiple User Access Low Stock Alerts Integration with Other Tools Scalability
Zoho Inventory
Square Inventory
Stockpile by Canvus

Best Free Inventory Management Software Solutions

Several free inventory management software options are available. They come with different features and benefits. These tools help manage your stock or online inventory easily. You won’t have to spend a lot of money to improve operations. Here’s a look at some great choices:

Zoho Inventory

Zoho Inventory is powerful and covers a lot. It helps you with sales tracking from many channels, barcode scanning, and connects with big e-commerce sites. With this tool, keeping track of your products and selling online is simple. You won’t sell the same product twice. It makes ordering easier and faster too.

Square Inventory

Square Inventory is for those selling in stores. It comes with a free plan that includes a point-of-sale system and inventory features. It ensures your physical and online stores match up. So, you always know how much you have in stock. It’s a simple way to deal with your stock and sales together.


Sortly is a great app for managing inventory. It has barcode scanning and works offline. You can neatly organize your items and see in real-time what you have. It’s perfect for those who need to manage stock everywhere they go. So, it’s great if you’re always on the move.


SalesBinder sets itself apart by managing stock in many locations. This is great for businesses with many stores or warehouses. It offers other helpful things too, like making invoices, purchase orders, and using barcodes. It covers everything you need to keep your stock in check.

Stockpile by Canvus

Stockpile is a way to manage your inventory for free. It’s good for businesses with lots of products or many people handling the inventory. You can easily add items, track them, and do returns. It’s simple to use and has all the basic features you need.

These are just a sample of the best free inventory tools. Each has its advantages. Think about what your business really needs. Then, pick the one that fits you best. Next, we’ll take a deeper look at Zoho Inventory.

Zoho Inventory – Overall Free Inventory Software

In my hunt for the best free inventory software, Zoho Inventory proved to be top-notch. It’s great for small businesses with its rich features and a free plan. This plan offers core inventory tools, perfect for those watching their budget.

With Zoho Inventory, you’re not missing out on key features found in paid plans. You can bundle items, set reorder points, and check inventory through reports. It also supports dropshipping, making management easy and efficient.

Zoho Inventory really shines by connecting with big online stores like Amazon, eBay, and Shopify. This means your inventory is synced everywhere, saving you time and keeping your stock in check.

The free plan has some limits, like a cap on sales orders and store connections. But, you can lift these limits by moving to Zoho Inventory’s higher plans.

Zoho Inventory has an easy-to-use interface and great features. It’s perfect for small businesses or those eyeing growth. Zoho Inventory is a strong, dependable choice for handling your stock.

If you’re on the lookout for dependable free inventory software packed with features, Zoho Inventory is a great option to explore.

Square Inventory – Free Retail Inventory Software

If you own a retail business, consider Square Inventory for inventory management. It offers several features and is free to use. This makes it perfect for stores wanting to sell online too.

Square Inventory stands out with its POS system and payment processing. You can track stock and take payments easily. This makes managing your business smoother.

One big plus of Square Inventory is how it keeps stock levels the same online and in your store. This means you always know what you have. So, you won’t sell what you don’t have, keeping your customers happy.

It lets you add as many items as you want without limits. Plus, it warns you when stock is low. This helps you stay on top of your inventory.

The software’s interface is easy to use. This is great for anyone, especially those new to managing stock. It’s made with retail businesses in mind, providing a simple and friendly way to work.

Its free plan, though, doesn’t let you print barcodes. Also, advanced reports are not included. Yet, it still does a lot and is a great choice for many retail stores.

Considering free retail inventory software? Square Inventory is a top pick. It has everything from managing stock to selling and taking payments. For retailers, it’s a complete and useful tool.

Sortly – Free Inventory App

Sortly is a top-rated app for managing your inventory, and it’s free. It’s available on iOS and Android, making it accessible to many users. This app makes inventory management easy with its simple design.

One great thing about Sortly is its ability to scan QR codes and barcodes. With this, you can quickly update your inventory. This scanning feature is perfect for big warehouses or small shops. It makes keeping track of items much easier.

Sortly also works without an internet connection, which is perfect for remote areas. You can still update your inventory and add items offline. This feature ensures smooth management, no matter where you are.

“Sortly’s app shows your inventory at a glance, so you always know what you have. It organizes items easily, helping you find them quickly when needed.”

In-app barcode scanning is another handy feature of Sortly. It means you don’t need extra tools to scan items. This makes updating your inventory as simple as can be.

Furthermore, you can add photos to your items in Sortly. This visual organization helps identify products easily, especially those with similar names. It also lessens mix-ups and improves tracking accuracy.

While the free version of Sortly has some limits, you can upgrade to more robust plans as your needs grow. This means you can get more features and maintain an efficient inventory system as your business expands.

Sortly is not just practical; it’s also pleasing to the eye and easy to use. Its key features, like scanning capabilities and offline use, are why it’s a favorite for inventory management.

By using Sortly, you’ll streamline how you manage your inventory, saving time and achieving better stock control. Give Sortly a try today and witness the advantages yourself.

SalesBinder – Tracking Inventory Across Multiple Locations

SalesBinder is a leading free inventory management software. It’s perfect for businesses with many stores or warehouses. It helps keep track of stock in a smart way.

This tool does more than just track inventory. It lets you make and send invoices, handle orders, and use barcodes. These features make managing stock easier. SalesBinder also includes tools to understand and serve customers better.

The free version has limits on users, accounts, and more. But, it’s still great for checking stock in different places. You can try it for free for 30 days to see if it works for you.

For a great system to manage stock in many locations, choose SalesBinder. It’s reliable and makes tracking items simple.

Stockpile by Canvus – Free Inventory Tracker with Unlimited Items and Users

Stockpile by Canvus is perfect for businesses looking for a free inventory solution. With it, you get unlimited items and users. This is great for businesses that are growing.

You can easily add items, keep track of stocks and handle returns with Stockpile. Its design is simple, so everyone can use it. You can even add pictures and labels to your items, making them easy to find.

But, Stockpile isn’t great if you need fancy reports or complex software connections. Still, it’s amazing at what it does for free. It helps you see and control your items better, reducing wrong amounts and out-of-stock times.

Stockpile Features:

  • Unlimited items and users, ideal for businesses with large product ranges and multiple team members
  • Easy import and addition of inventory items
  • Track stock counts and process returns
  • Support for images and labels for inventory items
  • Seamless transfer of inventory between locations

“Stockpile by Canvus offers a simple way to manage an unlimited amount of items and users. It’s a key tool for keeping my inventory under control without a high cost.”

If you want a free, easy-to-use inventory tracker, try Stockpile by Canvus. It gives you the basics to keep your business running smoothly. Sure, it’s not as fancy as paid choices, but it’s a solid free option.

Inventory Tracking Software

Pros Cons
Unlimited items and users Lacks advanced reporting features
User-friendly interface No comprehensive integrations
Ease of import and addition of inventory items
Ability to track stock counts and process returns
Support for images and labels for inventory items
Easy transfer of inventory between locations

Backbar – Free Bar and Restaurant Inventory Management

Backbar offers a free way for bars and restaurants to manage their inventory. It’s made for the food and drink world. This software makes it easier to handle stock and run smoothly.

Use Backbar to quickly track items with barcode scanning. This method is fast and accurate. It cuts down on time and mistakes when checking your stock.

It’s not just for counting stock. Backbar helps manage recipes and keeps track of what ingredients are used. This is great for making sure your menu items are just right.

The free plan does have some limits. It can limit the number of places you can track and how many people can use it. But, it’s still a great help for food and drink businesses. Backbar is made to fit the special needs of bars and restaurants.

To check out more features, Backbar lets you try its paid plans for free for a month. This way, you can see if upgrading is worth it for your business.


“Backbar has changed how we do inventory. It’s easy to use and has powerful tools. We know exactly what we have and can keep our supplies in check. I recommend it a lot for bars and restaurants!” – Sarah, Restaurant Owner

“Keeping track of cocktail ingredients was hard work. Backbar’s help with recipes and stock has made it all smoother. Our drinks are better thanks to it. It’s made a big difference for us.” – David, Bar Manager

Backbar vs. Competitors: Feature Comparison

Features Backbar Competitor A Competitor B
Barcode Scanning
Stock Tracking
Recipe Management
Ingredient Usage Tracking
Number of Locations (Free Plan) 2 1 1
Number of Users (Free Plan) 5 2 3

The table shows how Backbar stands out. It has great features like barcode scanning and managing stock, recipes, and ingredients. Backbar is better than its rivals as it lets you have more places and users with the free plan. This means you can grow without spending more.

Backbar is a top pick for bars and restaurants that need free inventory help. It brings specific tools and lets you keep a close eye on your stock and ingredients. This makes managing your business easier.

Odoo – Free Warehouse Inventory Management

Odoo gives a free plan for managing warehouse inventory. It lets you manage everything in one app. This makes it a low-cost choice for businesses. Even though the free version has user and app limits, its features stand out.

Odoo has a cool tool for scanning barcodes. This makes keeping track of inventory easy and mistake-free. It also helps with ordering from suppliers and tracking shipments. This means your business can keep a close eye on items, from ordering to when they arrive.

Key Features of Odoo’s Free Warehouse Inventory Management:

  • Barcode scanning for efficient inventory tracking
  • Purchase order management for effective supplier relationships
  • Shipment tracking to monitor inventory from procurement to delivery

For more users or features, Odoo has paid options. This lets businesses grow their inventory system. Plus, Odoo gives a year-long discount for new paid plans, saving you money.

Odoo is simple to use and full of helpful features. Its barcode scanning and order management tools are great for businesses. They help make managing stock easy and improve how smoothly things run. With its low cost and options to upgrade, Odoo really is perfect for any business size.

Pros Cons
Cost-effective solution for warehouse inventory management Restrictions on the number of users in the free plan
Comprehensive features, including barcode scanning and shipment tracking Limited to a single app in the free plan
Upgrade options and monthly discount for paid plans

Benefits of Free Inventory Management Software

Free inventory management software is a great help for businesses. It’s especially useful for small companies with tight budgets. They don’t have to spend much on managing their stock. This software is in the cloud, so businesses can keep track of their inventory easily. They don’t need to buy expensive equipment or software.

Also, this software helps track inventory in real time. This means businesses can always see how much stock they have. They can avoid having too much or too little. Having up-to-the-minute updates helps businesses make smart choices about buying, restocking, and shipping.

Free inventory software includes cool features. For example, it can track sales in different places. It can also handle barcode scanning. This makes it easier to update inventory. And it can connect with other software. This makes everything work together smoothly.

Using free inventory management software helps businesses streamline their operations and improve efficiency by eliminating the manual tracking of stock, reducing errors, and enabling automation.

But, remember that free software might not do everything you need. It’s crucial to check if it has all the features you require. Some free programs might limit the number of users or storage space. They may not offer advanced tools your business depends on.

Still, free inventory management software is perfect for small businesses. It lets them control their stock without spending a lot of money.

cloud inventory management

Benefits of Free Inventory Management Software
Cost-effective solution for small businesses
Real-time inventory tracking for accurate stock counts
Multi-channel sales tracking for managing inventory across platforms
Barcode scanning for simplifying inventory updates
Integration with other software tools for streamlined processes


Free inventory management software is great for small businesses on a budget. It helps keep track of your stock without hefty costs. You get basic features to handle your inventory.

But, it’s crucial to check if the free software fits your business needs. Look at whether it can track items in different places. Also, see if it can scan barcodes and work with other software.

Make sure the software can also grow as your business does. Thinking about these points helps you decide if free inventory software is right for you.


Is free inventory management software worth it?

For small businesses, free inventory software is a budget-friendly option. But, make sure it fits your needs before choosing it.

What features should I look for in free inventory management software?

Look for software that tracks sales from many sources, scans barcodes, and connects with other tools. Also, it should warn you about low stock and allow many people to use it.

What are some recommended free inventory management software solutions?

Some top free options are Zoho Inventory, Square Inventory, Sortly, SalesBinder, Stockpile by Canvus, Backbar, and Odoo.

What makes Zoho Inventory a good choice for free inventory software?

Zoho Inventory stands out for its sales tracking, barcode scanning, and linking to online sales platforms.

Why should I consider using Square Inventory as free retail inventory software?

Square Inventory is perfect for shops. It includes a POS system and good inventory management, tailored for physical stores.

What features does Sortly offer as a free inventory app?

Sortly has a barcode scanner and works without internet. It clearly shows how much inventory you have, including values.

Why is SalesBinder a good choice for tracking inventory across multiple locations?

SalesBinder is strong for businesses with multiple stores or warehouses. It excels at managing inventory across different places.

What makes Stockpile by Canvus a recommended free inventory tracker?

Stockpile is great for businesses with lots of products. It lets you add unlimited items and users, perfect for big teams.

Why should I consider using Backbar as free bar and restaurant inventory management software?

Backbar is made for bars and restaurants. It tracks stock with barcodes and also keeps tabs on how ingredients are used.

What makes Odoo a good choice for free warehouse inventory management?

Odoo lets you run your inventory from one place. It has features for scanning barcodes, managing orders, and tracking shipments.

What are the benefits of using free inventory management software?

It’s a money-saving way to keep track of what you have. You can see your stock in real time, scan barcodes, and check sales from different places.

Is free inventory management software the best option for my business?

Free inventory software can be a BIG help for small companies. Yet, always check if it has what you need before using it.

Table of Contents