19+ Best Tool Inventory Software in 2024 (Buyers Guide)

19+ Best Tool Inventory Software in 2024 (Buyers Guide) - tool inventory software

Did you know that inefficient inventory management can cost businesses up to 30% of their annual revenue? That’s a significant impact on the bottom line. But with the right tool inventory software, you can optimize your asset management processes and improve efficiency, resulting in cost savings and increased productivity.

So, how do you choose the best tool inventory software for your business? Which software solutions offer the features and functionalities you need to effectively track and manage your tools?

Why Use Tool Inventory Software?

Tool inventory software provides a wide range of benefits and advantages for businesses that heavily rely on tools and equipment for their operations. By implementing this software, you can efficiently manage your tools, track your assets, and optimize your overall tool management process.

  • Improved Tool Management: Tool inventory software allows you to keep track of your tools more effectively. With features like barcode scanning and real-time updates, you can easily locate and manage your tools, ensuring that they are always available when needed.
  • Efficient Asset Tracking: With tool inventory software, you can track the location and status of your tools in real-time. This helps prevent loss and theft, as well as reduce the time spent searching for tools.
  • Enhanced Organization: Tool inventory software provides a centralized database where you can store all the information about your tools. This allows for better organization and easy access to important details such as tool specifications, maintenance records, and usage history.
  • Increased Productivity: By efficiently managing your tools and equipment, you can minimize downtime and improve productivity. With tool inventory software, you can easily identify which tools are available and in use, enabling your team to work more efficiently.
  • Accurate Inventory Tracking: Manual inventory tracking can be time-consuming and prone to errors. With tool inventory software, you can automate the inventory tracking process, ensuring accurate and up-to-date information about your tool stock.
  • Streamlined Maintenance Processes: Tool inventory software can help streamline your maintenance processes by scheduling regular maintenance tasks, tracking maintenance history, and sending alerts for due dates. This ensures that your tools are well-maintained and minimizes the risk of equipment failure.
  • Improved Cost Control: By effectively managing your tools and equipment, you can optimize your resource allocation and avoid unnecessary purchases. Tool inventory software allows you to identify underutilized tools and make informed decisions about tool investments.
  • Optimized Resource Allocation: Tool inventory software enables you to allocate resources more effectively. With accurate data on tool availability, you can assign tools to specific projects or teams, ensuring that resources are utilized efficiently.

Overall, tool inventory software provides businesses with the tools they need to streamline their tool management processes, enhance asset tracking, and improve operational efficiency. By investing in this software, you can reduce costs, increase productivity, and ensure that your tools are well-maintained and readily available when needed.

Tool Inventory Software Benefits Advantages
Improved Tool Management Easily locate and manage tools
Efficient Asset Tracking Real-time tracking of tool location and status
Enhanced Organization Centralized database for tool information
Increased Productivity Minimize downtime and improve efficiency
Accurate Inventory Tracking Automate inventory tracking process
Streamlined Maintenance Processes Schedule and track maintenance tasks
Improved Cost Control Optimize resource allocation and avoid unnecessary purchases
Optimized Resource Allocation Assign tools effectively to projects or teams

Key Features to Look For in Tool Inventory Software

When it comes to choosing the right tool inventory software for your business, there are several key features that you should consider. These features will not only help you track your tools more efficiently but also improve your overall asset management process. Here are some essential features to look for:

1. Tool Tracking Capabilities

Effective tool inventory software should provide robust tool tracking capabilities. This feature allows you to monitor the location, status, and usage history of your tools, ensuring that you have real-time visibility into your inventory.

2. Asset Management Functionalities

In addition to tool tracking, the software should have asset management functionalities. This feature enables you to manage your tools as valuable assets, including assigning them to specific employees, scheduling maintenance and repairs, and optimizing resource allocation.

3. Barcode Scanning

Barcode scanning is a critical feature that simplifies the process of tool identification. It allows you to scan barcodes or QR codes on your tools to quickly retrieve information, update inventory status, and streamline tool check-in and check-out processes.

4. Comprehensive Reporting and Analytics

Reporting and analytics capabilities are essential for gaining insights into your tool inventory. The software should provide detailed reports on tool usage, maintenance schedules, inventory levels, and other key metrics. This data-driven approach helps you make informed decisions and identify opportunities for improvement.

5. Mobile Access for Real-time Updates

In today’s fast-paced business environment, having mobile access to your tool inventory software is crucial. It allows you to access and update tool information in real-time, whether you’re in the office, on the shop floor, or out in the field. This ensures accurate and up-to-date inventory data at all times.

6. User-friendly Interface

A user-friendly interface is vital for seamless adoption and effective use of the tool inventory software. The software should have an intuitive interface that is easy to navigate, with clear menus, icons, and features that empower users to quickly perform their tasks without the need for extensive training.

7. Integration with Other Systems

Integration capabilities are essential for maximizing the value of your tool inventory software. Look for software that can integrate with other systems such as accounting software, CRM platforms, or other tools in your technology stack. This ensures data synchronization and eliminates manual data entry and duplication.

8. Customizable Options

Every business is unique, and your tool inventory software should be able to adapt to your specific needs. Look for software that offers customizable options, allowing you to tailor the software to your operational workflows, reporting requirements, and business rules.

By considering these key features, you can find the right tool inventory software that meets your business’s specific needs and requirements. These features will enable you to efficiently track your tools, enhance your asset management processes, and achieve better overall operational efficiency.


Cube is a powerful tool inventory software that combines financial planning and analysis (FP&A) capabilities with comprehensive inventory management features. It is designed to cater to the needs of finance and sales teams, enabling them to enhance planning, performance, and asset tracking without disrupting their established workflows.

With Cube, businesses can benefit from a range of key features, including:

  • Sales forecasting: Accurately predict future sales trends and make informed decisions based on reliable data.
  • Sales planning: Create strategic plans to optimize sales performance and meet revenue targets.
  • Budgeting: Efficiently allocate resources by creating and managing budgets for tool inventory and other expenses.
  • Data consolidation: Consolidate data from multiple sources to gain a unified view of inventory and financial performance.
  • Scenario analysis: Conduct “what-if” scenarios to better understand the impact of different variables on inventory and sales.
  • Customizable dashboards: Tailor dashboards to display the most relevant inventory and sales metrics for your business.

One of the key advantages of Cube is its compatibility with popular spreadsheet tools like Excel and Google Sheets. This allows users to work within their preferred environment while leveraging the advanced functionalities offered by Cube.

Pricing for Cube starts at $1,250/month for lean finance teams, providing an affordable option for businesses of varying sizes. For companies looking to scale their operations, Cube offers a comprehensive plan priced at $2,450/month. By investing in Cube, businesses can streamline their tool inventory management processes and drive better financial planning and analysis.


Pipedrive is a cloud-based sales CRM and pipeline management solution that doubles as an efficient tool inventory software. With its user-friendly interface and robust features, Pipedrive helps businesses streamline their sales processes and optimize inventory management.

Pipeline Management

Pipedrive offers a comprehensive pipeline management system that allows you to track your sales activities, deals, and prospects in one centralized location. This feature enables you to efficiently manage and prioritize your tool inventory, ensuring that nothing falls through the cracks.

Sales Reporting

Understanding sales performance and tracking key metrics is crucial for effective inventory management. Pipedrive provides powerful sales reporting tools that deliver real-time insights into your tool inventory, allowing you to make data-driven decisions and optimize your operations.

CRM Integration

Pipedrive seamlessly integrates with other CRM systems, enabling you to synchronize your tool inventory data with your customer database. This integration ensures that you have a comprehensive view of your sales activities and customer interactions, streamlining your inventory management processes.


Pricing Plans Features Price
Essential Pipeline management, sales reporting, CRM integration $9.90 per user per month
Advanced All essential features, plus automation and customization options $19.90 per user per month
Professional All advanced features, plus additional analytics and collaboration tools $39.90 per user per month
Enterprise All professional features, plus advanced security and dedicated support $59.90 per user per month


Gong.io is a cutting-edge tool inventory software that harnesses the power of AI to provide advanced sales analytics and forecasting capabilities. This innovative software is designed to help businesses optimize their sales processes, track progress, analyze customer feedback, and accurately forecast sales performance.

Key Features of Gong.io

  • AI-powered sales analytics: Gong.io uses artificial intelligence to analyze sales data and provide valuable insights and recommendations.
  • Forecasting: The software offers robust forecasting capabilities that enable businesses to predict sales outcomes with accuracy.
  • Progress tracking: Gong.io allows you to monitor the progress of your sales team and individual reps, ensuring accountability and enabling targeted performance improvements.
  • Customer feedback analysis: Gain valuable insights from customer interactions and feedback to improve sales strategies and enhance customer satisfaction.
  • Sales forecast reports: Generate comprehensive reports that provide an overview of sales forecasts, helping businesses make informed decisions and drive growth.
  • Automated sales pipeline: Gong.io automates your sales pipeline, streamlining the sales process and improving efficiency.
  • Pricing: Gong.io offers custom pricing based on your business’s specific needs and requirements, with an average cost of around $1600 per user annually.

Comparison of Gong.io Pricing Plans

Plan Features Pricing
Basic AI-powered sales analytics, progress tracking $1000/user/year
Advanced AI-powered sales analytics, progress tracking, forecasting $1500/user/year
Premium AI-powered sales analytics, progress tracking, forecasting, customer feedback analysis $2000/user/year

Gong.io is a game-changer in the world of tool inventory software, offering businesses advanced AI-powered sales analytics, forecasting capabilities, progress tracking, customer feedback analysis, and more. By utilizing Gong.io, businesses can gain valuable insights, improve sales performance, and drive growth.

Salesforce Sales Cloud

If you’re looking for a versatile tool inventory software that also provides robust CRM capabilities, Salesforce Sales Cloud is an excellent choice. This popular CRM software empowers businesses to manage their tool inventory effectively while also optimizing their sales processes and customer relationships.

With Salesforce Sales Cloud, you can:

  • Efficiently track and manage your tool inventory through pipeline management features.
  • Segment your customers based on specific criteria to tailor your sales strategies.
  • Keep a close eye on sales activities to stay informed and make data-driven decisions.
  • Automate repetitive sales tasks, allowing your sales team to focus on building relationships and closing deals.
  • Integrate Sales Cloud with other Salesforce products to create a unified and holistic tool management and CRM solution.

In addition to these powerful features, Salesforce Sales Cloud offers various pricing plans to suit businesses of all sizes. The Essentials plan starts at $25 per user per month, offering basic functionalities, while the Unlimited plan, priced at $300 per user per month, provides advanced capabilities and customization options to scale your tool inventory management and sales operations.

Aviso Insights

Aviso Insights is a powerful tool inventory software that harnesses the power of AI to deliver accurate and efficient forecasting. By analyzing past sales data, Aviso Insights can provide valuable insights into future sales trends, enabling businesses to make informed decisions and stay ahead of the competition.

One of the key features of Aviso Insights is its AI-powered forecasting algorithms. These algorithms are designed to analyze large volumes of data and identify patterns and trends that would be otherwise difficult to detect. With this information, businesses can make more accurate predictions and adjust their strategies accordingly.

In addition to forecasting, Aviso Insights also offers trend analysis and performance tracking capabilities. These features allow businesses to monitor their performance over time and identify areas for improvement. By tracking key metrics and analyzing trends, businesses can identify opportunities for growth and optimize their operations.

Another valuable feature of Aviso Insights is its market segmentation capabilities. By segmenting the market based on various criteria, such as demographics or purchasing behavior, businesses can better understand their target audience and tailor their strategies accordingly. This helps in delivering more personalized experiences and improving customer satisfaction.

Furthermore, Aviso Insights integrates seamlessly with existing CRM systems, allowing businesses to consolidate their data and gain a holistic view of their inventory and sales performance. This integration streamlines processes and eliminates the need for manual data entry, saving businesses time and effort.

Benefits of Aviso Insights:

  • Accurate AI-powered forecasting for informed decision-making
  • Trend analysis and performance tracking for continuous optimization
  • Market segmentation for targeted strategies
  • Seamless integration with existing CRM systems for streamlined processes

While the pricing for Aviso Insights is not available online, it is worth noting that it is considered one of the more expensive sales forecasting tools. However, the value it brings in terms of accurate predictions and comprehensive insights can outweigh the cost for businesses looking to gain a competitive edge in their industry.

SAP Integrated Business Planning (IBP)

SAP Integrated Business Planning (IBP) is a comprehensive tool inventory software offered by SAP SE. This powerful software provides businesses with the tools they need to effectively manage various aspects of their operations, including demand planning, production planning, inventory management, and customer segmentation.

With SAP IBP, businesses can gain valuable insights into their customer base by utilizing detailed customer segmentation features. This allows for targeted marketing strategies and improved customer satisfaction. The software also includes robust financial planning and target setting capabilities, helping businesses optimize their budgeting and forecasting processes.

One of the key advantages of SAP IBP is its advanced analytics and reporting capabilities. With real-time data and intuitive dashboards, businesses can easily access crucial information on demand trends, production performance, and inventory levels. This empowers decision-makers to make informed choices and adapt their strategies accordingly.

SAP IBP seamlessly integrates with SAP ERP software, providing a holistic view of the organization’s operations. This integration allows for efficient data flow between different departments, leading to improved collaboration and more accurate forecasting.

When it comes to pricing, SAP IBP offers flexible options to cater to businesses of all sizes. The pricing for SAP IBP starts at $2,518 per monthly unit, providing businesses with a cost-effective solution that can deliver significant value.

Key Features of SAP Integrated Business Planning (IBP)
Demand planning
Production planning
Inventory management
Customer segmentation
Detailed analytics and insights
Financial planning and target setting
Integration with SAP ERP software

By implementing SAP IBP, businesses can streamline their tool inventory management processes, optimize production, and effectively meet customer demand. The comprehensive features and integration capabilities make SAP IBP a valuable tool for businesses across various industries.


HubSpot is a versatile tool inventory software that offers a comprehensive suite of features designed to optimize your marketing, sales, and customer service processes. With HubSpot, you can efficiently manage your tools while leveraging powerful marketing and sales automation capabilities.

Key Features

  • Custom Forecasting Models: Drive growth and profitability by creating custom forecasting models tailored to your organization’s unique needs.
  • Real-time Analytics and Reporting: Gain valuable insights into your tool inventory data with real-time analytics and reporting features.
  • Workflow Automation: Automate repetitive tasks and streamline your tool management processes, saving time and improving efficiency.
  • Performance Monitoring and Tracking: Monitor and track the performance of your tools to ensure optimal utilization and identify areas for improvement.


HubSpot offers three pricing plans to cater to businesses of all sizes and budgets:

Plan Pricing
Starter $45 per month
Professional $800 per month
Enterprise $3600 per month

Choose the plan that best suits your organization’s requirements and take advantage of HubSpot’s robust tool inventory software combined with top-notch marketing and sales functionalities.


In conclusion, finding the best tool inventory software is crucial for improving efficiency and streamlining asset management processes. The top tool inventory software options for 2024, including Cube, Pipedrive, Gong.io, Salesforce Sales Cloud, Aviso Insights, SAP Integrated Business Planning, and HubSpot, offer a wide range of features and functionalities to cater to various business needs. By implementing these software solutions, you can optimize tool management, enhance asset tracking, and drive growth and profitability.

When selecting the most suitable tool inventory software for your organization, it’s essential to consider your unique requirements. Keep in mind factors such as the size of your business, the complexity of your inventory, and your budget. By carefully evaluating these factors and exploring the features offered by different software options, you can make an informed decision that will benefit your business in the long run.

Remember, the right tool inventory software can help you effectively manage your tools, improve productivity, reduce costs, and ensure accurate inventory tracking. So take the time to research and compare the top tool inventory software options mentioned in this buyer’s guide. By investing in the right software, you’ll be well-equipped to optimize your tool inventory management in 2024 and beyond.


Why is using tool inventory software beneficial for businesses?

Tool inventory software offers numerous benefits, including improved tool management, efficient asset tracking, enhanced organization, reduced loss and theft, increased productivity, accurate inventory tracking, streamlined maintenance processes, improved cost control, and optimized resource allocation. These benefits ultimately lead to improved operational efficiency and cost savings.

What are the key features to look for in tool inventory software?

Some essential features to look for in tool inventory software include tool tracking capabilities, asset management functionalities, barcode scanning for easy tool identification, comprehensive reporting and analytics, mobile access for real-time updates, user-friendly interface, integration with other systems, and customizable options. These features are crucial for efficient tool management and effective asset tracking.

What is Cube?

Cube is a spreadsheet-native FP&A software that offers a comprehensive tool inventory software solution. It includes features like sales forecasting, sales planning, budgeting, data consolidation, scenario analysis, customizable dashboards, and more. Cube allows users to work within their preferred environment, such as Excel or Google Sheets, while providing advanced functionalities for efficient tool inventory management.

What is Pipedrive?

Pipedrive is a cloud-based Sales CRM and pipeline management solution that can also serve as a tool inventory software. It offers features like pipeline management, sales reporting tools, monitoring individual and team-level targets, and CRM integration.

What is Gong.io?

Gong.io is an AI-powered tool inventory software that focuses on sales analytics and forecasting. It offers features like progress tracking, customer feedback analysis, sales forecast reports, and automated sales pipeline.

What is Salesforce Sales Cloud?

Salesforce Sales Cloud is a popular CRM software that can also be used as a tool inventory software. It offers features like pipeline management, customer segmentation, sales activity tracking, sales force automation, and integration with other Salesforce products.

What is Aviso Insights?

Aviso Insights is a tool inventory software that utilizes AI-powered forecasting algorithms to analyze past sales data and predict future sales trends. It offers features like trend analysis, performance tracking, market segmentation, and integration with existing CRM systems.

What is SAP Integrated Business Planning (IBP)?

SAP Integrated Business Planning (IBP) is a comprehensive tool inventory software offered by SAP SE. It provides tools for demand planning, production planning, inventory management, and customer segmentation. It offers features like detailed customer segmentation, financial planning and target setting, advanced analytics and insights, and integration with SAP ERP software.

What is HubSpot?

HubSpot is an all-in-one marketing, sales, and customer service platform that can also be utilized as a tool inventory software. It offers features like custom forecasting models, real-time analytics and reporting, workflow automation, performance monitoring, and tracking.

How do I choose the right tool inventory software for my business?

When choosing a tool inventory software, it is essential to consider the key features that will meet your business’s specific needs and requirements. Evaluate the tool tracking capabilities, asset management functionalities, barcode scanning, reporting and analytics, mobile access, user-friendly interface, integration options, and customization options. Consider your business size, budget, and integration requirements to make an informed decision.