How to Add Another Email Address To Your Gmail Account?

Are you tired of juggling multiple email accounts?

Wishing you could manage everything from one place without losing your mind (or your emails)? Adding another email address to your Gmail lets you both send from other addresses and (optionally) receive those emails inside one inbox. Setup takes minutes.

Let’s do it.

Step-by-Step Guide to Adding Another Email Address to Your Gmail Account

Quick choices first:

• Send mail as (SMTP): Send from another address (personal domain, work, Yahoo/Outlook, etc.) right inside Gmail. Up to 99 “From” addresses per account.
• Check mail from other accounts (POP): Import mail from up to 5 external inboxes into Gmail.
• Gmailify (for Yahoo, Outlook/Hotmail, AOL, iCloud, and select providers): Link the account to get Gmail’s spam filtering, search, and labels—no POP storage hit.

Step 1: Open Your Gmail Settings ⚙️

1. Log in to Gmail.
2. Click the gear (⚙️) in the top right → See all settings.

Step 2: Go to “Accounts and Import” ????

In Settings, open the Accounts and Import tab.

Option A — Add Another Address to Send From (Send mail as) ????

1. Under Send mail as, click Add another email address.
2. Enter the Name and Email address you want to use.
3. Leave Treat as an alias checked if this address is yours (same person/brand). Uncheck it if you’re sending on behalf of someone else or a separate mailbox you access separately.
4. Click Next Step. For school/work or custom domains, you may be asked to enter the SMTP server, username, and password (e.g., smtp.gmail.com or your provider’s SMTP).
5. Click Send verification and confirm via the link or code sent to that address.

Pro Tip: To avoid “on behalf of <your @gmail.com>” showing to some recipients, send through the address’s own SMTP and ensure SPF/DKIM/DMARC are set on that domain. More below in Deliverability.

Option B — Add Another Account to Receive Mail (POP or Gmailify) ????

To read other accounts inside Gmail:

1. In Accounts and Import, find Check mail from other accounts → Add a mail account.
2. Enter the address. If offered, choose Gmailify for Yahoo/Outlook/AOL/iCloud (recommended) or proceed with POP import.
3. For POP: you’ll enter the POP server, port, and choose whether to leave a copy on the server and label incoming mail.

Good to know (2025): Gmail can import from up to 5 external accounts via POP. Gmailify doesn’t count toward that limit and keeps provider features aligned with Gmail’s spam filtering and search.

Set Your Default Reply Behavior ✍️

Still in Accounts and Import, set When replying to a message → Reply from the same address the message was sent to. This keeps conversations using the right “From”.

“Treat as an alias” — What It Actually Does ????

• Checked (use this if the address is yours): Gmail treats it as the same identity; mail to that address can appear in your inbox; replies act like your main identity.
• Unchecked (use when sending on behalf of someone else or a separate mailbox you read elsewhere): identities stay separate; replies go to the sender address of that mailbox.

Official explainer: Should I uncheck “Treat as an alias”?

Deliverability & Security (Read This If You Use a Custom Domain)

• Authenticate your domain with SPF, DKIM, and DMARC. Bulk senders now must have proper authentication; everyone benefits from higher deliverability.
• If recipients see “From name@gmail.com on behalf of name@yourdomain.com”, switch to sending via your domain’s SMTP in Send mail as, and ensure DNS records are correct.
• 2-Step Verification enabled? Use app-specific passwords or OAuth with some providers: Apple iCloud app-specific passwords, Yahoo app passwords.

Common Issues When Adding Another Email Address

Problem 1: Verification Email Not Received ????

Check Spam for a message from send-as-noreply@google.com. If using a work/school alias, your admin may need to allow it or set a group alias. Re-send the verification and confirm DNS is healthy.

Problem 2: POP Settings Not Working ????

• Confirm POP is enabled on the source account (Gmail: Forwarding and POP/IMAP).
• Use SSL with the right port (commonly 995). If you recently enabled POP on another Gmail, wait a bit and try again.
• Using 2FA on the source? Generate an app-specific password for that mailbox (Apple/Yahoo) and use that in the POP setup.

Problem 3: Can’t Send From the Added Address ????

• Reopen Send mail as → Edit info and double-check the SMTP server, port, and authentication.
• If deliverability is poor or the “on behalf of” note appears, send via the address’s own SMTP and add SPF/DKIM/DMARC to that domain.

Bonus: Smart Gmail Aliases (+) for Sorting ????

You can create infinite aliases by adding +anything after your name: you+newsletters@gmail.com, you+shopping@gmail.com. Pair with filters to auto-label/auto-archive.

See: Use Gmail aliases

Helpful Resources

• Send emails from a different address or alias — up to 99 “From” addresses, SMTP details, and alias behavior.
• “Treat as an alias” explained — when to check or uncheck.
• Add another email account (POP/Gmailify) — up to 5 POP accounts; Gmailify option and tips.
• Get Gmail features for your other email accounts (Gmailify) — what it does and supported providers.
• Read Gmail in other clients using POP — POP specifics and “recent:” mode notes.
• SPF setup, DKIM setup, DMARC setup — for custom domains and deliverability.
• Provider specifics: Apple iCloud app-specific passwords, Yahoo app passwords.

Why Add Another Email Address to Your Gmail?

1. Streamlined Inbox Management: Handle multiple identities from one place. Use labels + filters to keep order.
2. Enhanced Productivity: Fewer tabs, faster replies, smarter routing.
3. Professionalism: Keep brand and personal mail separated, while staying inside one interface.
4. Centralized Communication: POP or Gmailify bring messages in; “Send mail as” keeps replies consistent.

Final Thoughts

In 2025, the cleanest setup is: Gmailify when available (Yahoo/Outlook/AOL/iCloud), otherwise use POP for imports (≤5 accounts), and always configure Send mail as with the right SMTP and SPF/DKIM/DMARC for your domain. You’ll get one inbox, correct “From” identity, and far fewer deliverability headaches. Questions? Drop them in the comments.